TRAVEL GUIDELINES - June 15,16 - 2009 - Brussels

1. Air tickets should be on APEX basis, economy class. The ITUC/PERC can provide pre-paid tickets upon request. In case the invited organisation wishes to purchase the ticket itself, the ticket price should be communicated to petra.winkler@ituc-csi.org prior to buying the ticket. Reimbursement can only be made up to the amount which the ITUC/PERC would need to pay for the ticket if purchased in Brussels and for an itinerary from and to the city where the organisation is headquartered. Assisted organisations should remit a copy of the ticket, the boarding cards as well as the original invoice (if  ticket  purchased locally, to our Finance Department.

2. Taxi bills are not reimbursed.

3. Train, bus and other public transport tickets are accepted.

4. Car travel: Representatives from organisations headquartered in the same city should endeavour to travel together. Expenses for drivers cannot be reimbursed.
 
5. Costs for visas and airport tax are reimbursed.

6. Accommodation:  The ITUC/PERC makes block bookings for delegations at a special rate. Delegates wishing to stay in another hotel are requested make their own bookings. The maximum amount for reimbursement is the  ITUC/PERC special rate.
 
7. Visa:  the ITUC/PERC can only issue invitations for visas connected to actual events. This is due to the obligation to take out an insurance for people travelling with a visa obtained thanks to a commitment from the ITUC/PERC. Requests for visa invitations should be sent well in advance of the meeting, bearing in mind that it takes minimum 14 days to obtain a Schengen visa. Organisations who registered too late to obtain a visa cannot be reimbursed any costs.